By Laws of the

Rocky Mountain Pygmy Goat Club

ARTICLE I. NAME 

The name of this organization shall be ROCKY MOUNTIAN PYGMY GOAT CLUB.

ARTICLE II. ADDRESS

The Address of the organization shall be that of the organization's current secretary.

ARTICLE III. ORGAINIZATION 

The organization shall be a non-profit unincorporated association, operating under the laws of the State of Idaho.

ARTICLE IV. OBJECTS AND PURPOSES

The objects and purposes of the organization shall be:

      1. To provide information and education to its members and the general public about Pygmy Goats.
      2. To provide communication and shared enthusiasm in promoting Pygmy Goats in our area.
      3. To sponsor a minimum of one National Pygmy Goat Association (NPGA) sanctioned show per year.

ARTICLE V. FISCAL YEAR

    The fiscal year of the association shall be the calendar year, January 1 through December 31 of each year.

ARTICLE VI. MEMBERS/MEMBERSHIPS

      1. Any person interested I the objects and purposes of this organization, regardless of race, creed, etc., is eligible for membership in this organization upon payment of the does set forth below.
      2. This association shall have three (3) classes of membership:

          1. Individual: A person over the age of 18 years entitled to cast a single vote.
          2. Family: Consisting of members of an immediate family, entitled to cast two votes by persons age 18 or over.
          3. Junior: An individual under age 18, having no voting privileges in the association.


ARTICLE II. DUES

      1. Dues for the upcoming year for each of the above identified classes of memberships shall be set at the association's annual meeting.
      2. Dues paid at any time during the year apply only to that fiscal year and shall not be pro-rated.
      3. Payment of dues for membership renewal shall be made to the Treasurer by January 1 of each year. If payment of the dues is not received by that date, membership and all its rights and privileges shall be suspended pending payment.


ARTICLE VIII. MEETINGS 

      1. Regular Business Meetings : The association's regular business meetings shall be held by-monthly, with the first meeting in January of each year. The next meeting's place, time and date shall be determined at each meeting.
      2. Special Meetings: A special meeting of membership for reasons other than those outlined in Article XI, section B, may be held on 10 days' advanced written notice of the date, time, and location of the meeting, and the reason for calling the special meeting.
      3. Other Meetings: Meetings of officers, meetings of committees etc., may be held whenever deemed necessary by the officers, committee chairs, etc.
      4. Annual Meeting : The annual meeting of the association shall be held in November of each year, or should the bi-monthly meeting dates change in the future, the annual meeting shall be the last regularly scheduled business meeting

      of the fiscal year.

      1. Course of Conduct: All regular business meetings and special meetings shall be conducted pursuant to Roberts ‘Rules of Order.

ARTICLE IX. ELECTIONS 

      1. Nominating Committee . By September 1 of each year, the current President Shall appoint on officer and two members to serve as a Nominating Committee.  The Nominating Committee shall meet in October to secure nominations for the offices of President, Vice-President, Secretary and Treasurer, and a list of all nominees for each office shall be published in the association's newsletter at least two weeks prior to the annual meeting.
      2. Annual Elections . The election of the upcoming year's President, Vice-President, Secretary and Treasurer shall be held at the annual meeting.



ARTICLE X. ELECTED OFFICERS/DUTIES OF ELECTED OFFICERS

      1. Term of Office. All elected officers will assume office on the first day of the January following their election, and their term of office shall continue to the end of the fiscal year. The offices of President and Vice-President shall be held no longer than two consecutive terms by any one individual. The offices Secretary and Treasurer shall be held no longer than three consecutive terms by any one individual.
      2. Officer's Participation. All elected officers will regularly attend the association's meetings and activities, and shall keep apprised of the planning and organization of such activities. For purposes of this section, “regular attendance” shall mean attendance of at least 75% of association's meetings activities, and shows.
      3. Elected officers and Their Duties. The elected officers of this association, and those officers' respective duties, shall be:

        1. President , who shall (1) preside over regular business meetings special meetings, (2) review the monthly Treasurer's report and bank statement; (3) oversee association activities and functions;(4) contact other clubs, NPGA director and judges, Pygmy Goat breeders, and club newsletter editors, as needed for the purpose of advancing the objects and purposes of this association, and (5) make appointments of committee heads officials as needed.
        2. Vice President , who shall (1) assume the duties of the President whenever the President is unable to perform his/her duties; and (2) upon request, assist the President in all phases of the President's duties.
        3. Secretary , who shall (1) prepare detailed minutes of all business meetings, (2) respond to written correspondence directed to the association and make proper recordings of all association business; (3) maintain files for all association correspondence, minutes, newsletters, by-laws, etc.; and (4) maintain a current list of all members (including addresses and phone numbers) which shall be provided to the membership at least once each year. If the Secretary is unable to attend any business meeting, he/she shall appoint another member to record the minutes.
        4. Treasurer , who shall (1) collect all monies due to association and pay all monies authorized to be paid; (2) prepare and maintain records of all the association's financial transactions; (3) prepare a bi-monthly financial statement and give a verbal report of same at each regular business meeting; (4) submit monthly to the President copies of the bank statement for any banc account maintained by the association; (5) assist show secretaries in preparing an accounting for each association-sponsored show; and (6) cooperate with and assist any person or entity who may retained by the association for the purpose of tax, financial or legal consultation.


      1. Should an elected officer fail or refuse to continue his/her duties for any reason, the President may appoint an interim successor to fulfill the balance of that officers term.



ARTICLE XI. VOTING

      1. Items of regular business, including payment of association indebtedness, planning of association activities, and those items not specifically excluded elsewhere in these by-laws, shall be decided by a simple majority vote of those members attending the regular business meeting so long as at least six voting members (including two officers) are in attendance.
      2. Proposed changes or additions to the association's by-laws, and matters which directly and substantially affect the purposes of objectives of the association, must be submitted in writing to all members at least 30 days prior to the anticipated meeting date upon which the matter will be decided (whether that be a regularly scheduled business meeting or a special meeting called to address the specific issue), and a two-thirds (2/3) majority vote of all members eligible to vote who are either in attendance of the noticed meeting OR whose written vote has been received by the association's secretary prior to the date set for the noticed meeting shall be required to decide the issue.  Any 30-day notice under this section shall include a complete description of the matter at issue and its foreseen consequences, and the date, time and location of the meeting at which the matter will come to vote.
      3. There shall by no proxy votes.

ARTICLE XII. ASSOCIATION FUNDS

      1. All funds payable to the association shall be deposited to the account of the association and shall be disbursed as needed for expenses and activities so approved by the membership.
      2. All checks and cash withdrawals from the association's account(s) shall be signed by tow elected officers.
      3. The membership must authorize in advance any single expenditure in excess of $100.

ARTICLE XIII. APPOINTED OFFICALS

      1. The president may appoint members to carry out duties not performed by elected officers within the organization, which other officials and their include, but are not necessarily limited to the following:

        1. Newsletter Editor, who shall (a) attend at least 75% of the associations meetings and activities, (b) publish the association's newsletter in accordance with these by-laws, and (c) act as a “news reporter to report the action taken at association meetings and the association's activities.
        2. Historian/Custodian, who shall (a) compile an ongoing pictorial record of club activities for future reference, and (b) shall have primary custody of, and maintain a current inventory of all association-owned equipment, supplies, etc.






        1. Hospitality Chairperson, who shall (a) act as host to welcome and introduce potential and new members at association functions, (b) shall attempt to contact new NPGA members in the  association's area to encourage membership and participation in association activities, and (c) shall send appropriate greeting cards to association members (get well, sympathy, etc.).
        2. Show Secretary (ies), who shall have the primary responsibility of organizing and presiding over association-sponsored Pygmy Goat shows, including preparation of class lists of show facilities/location, preparation of entry forms and show programs, on-site health checks, receipt of entry forms and entry fees, pen assignments, reporting of show results, and all other actions necessary to put on a successful and enjoyable Pygmy Goat show with the assistance of the association's members.

      1. Any such official so appointed by the President shall serve at the pleasure of the President for so long as he/she is willing to do so and the association is satisfied with his/her performance.

ARTICLE XIV. LIABILITY INSURANCE 

      1. The association shall procure and maintain at all times a policy of liability insurance covering it's activities in an amount reasonable sufficient to protect the interest of the association and the individual interest of it's members.

ARTICLE XVI. DISSOLUTION

      1. This association may be dissolved at any time upon written approval of two-thirds (2/3) of all members eligible to vote. Upon dissolution, after payment of all debts and liabilities of the association, any remaining funds or assets shall be transferred to the State of Idaho 4-H programs, with the designation that the monies be sued for promotion of Pygmy Goats.



    On _______________, 1996, these By-Laws were approved by two thirds of the association's membership eligible to vote, and they became immediately effective.

              Rocky Mountain Pygmy Goat Club

    ______________________________      

    By: ______________________, Secretary